Understanding the LifestyleLink Group and Event Approval Process

LifestyleLink aims to give residents control of their community groups and events with limited oversite needed by community administrators. In today’s tutorial, we will take a look at the LifestyleLink group and event approval process. Our goal is to help you understand the steps it takes to get your group or event up and running in no time.

When You Need an Administrator

Community administrator is only needed when you:

• Create a new group or club
• Create a group event that includes an amenity reservation
• Reserve an amenity location for a private event

Getting Administrator Approval for Your Private Event

To create a private event, click on Amenities in your Lifestyle menu, on the left side of the screen. Click the “Reserve an Amenity” button at the top of the page and fill out the form. Enter the name of your event and the description, and provide any additional details. Choose your event date and time, including any additional time needed for set up and clean up, and then choose your amenity location. Locations already in use on your chosen date and time will be automatically removed from the list, so events are never double-booked.

When you click “Save” your amenity request will automatically be sent to your community administrator for approval. Once that’s done, you can go to your dashboard to see all pending reservation requests.

Your community admin will receive a notification to approve your event. Once the event is approved, you will receive a notification. If there is a fee for the use of the space, you will be able to pay for the amenity directly through the LifestyleLink resident portal using credit card or e-check. Your event can be automatically added to the community calendar upon approval.

Understanding the New Group Approval Process

If you want to create a new club or group at your community, click on Groups in your Lifestyle menu, then click the “Create New Group” button at the top right of the page. Fill out the form by giving your new group a name and completing the description. You can also set how residents may join your club:

• Join without approval
• Join by requesting membership (for your approval)
• Join by invitation only

Click submit and your group will automatically be sent to your community administrator, who will be notified of your group request for review and approval. You will receive an email letting you know if your group has been approved. Then you can start adding content to your group page.

Check out our Group Leader Tutorial for more information.

How Group Events with Amenity Reservations are Approved

As a group manager, you can create a variety of events for your group or club, including events held within your community or at an off-site location. Your Events page lists upcoming group events. You can create a new event by clicking the “Add Event” button at the top of the page. Add the name, set the date and time, including any extra time needed for set up and clean up.

If you’re holding the event at your community facility, click the location or room for the event. The system automatically removes any amenity locations already booked for the specified date and time. You can also choose a recurrence. Set up a one-time event by choosing “Do not repeat” or set up a recurring event for a specific day (or days) of the week, weekly, monthly, or whenever your event will reoccur.

Enter your event description and add a photo to the event listing. You can also attach a PDF or Word document to the event with more information. It will be displayed as a link on the bottom of the event details.

If you selected an amenity location, the event requires administrator approval. You will be notified once an admin has reviewed your request. Once approved, your event will be published and added to the Group and Community Calendars.

Now that you’re familiar with the LifestyleLink group and event approval process, start creating new groups and events at your community today. For more LifestyleLink learning resources check out our blog or YouTube channel.